Qualified Providers for Certificate and Payment 400-28-105-25

(Revised 4/1/16 ML #3464)

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The household’s provider must be licensed (including military, tribal and out-of-state), self-declaration, or an approved relative provider. The license must be current, and have an expiration date later than the date of CCAP application.

 

CCAP will make payment back to the first of the month in which the provider’s license is effective.

 

Application or Review

If at time of CCAP application or review, the provider is not currently licensed and the provider will not become licensed within the CCAP application or review processing time frame and the family is not using any other qualified provider(s), the household must find another provider who is licensed or the application or review must be denied.

NOTE: Provider’s may appeal a license denial. Payment for CCAP cannot be made during the appeal process as the provider is not licensed. If the provider wins the appeal, CCAP will make payment back to the effective date of the provider license.

 

If a CCAP applicant requests child care for a prior month and the provider was not licensed in that prior month, payment cannot be made to that provider for that month.

 

Ongoing

In an ongoing case a closing notice must be sent at the time it is discovered that the household no longer has a licensed provider, the case must be set to close at the end of the month the closing notice is sent.

In an ongoing case where there is more than one provider and one of the provider(s) is no longer licensed the provider must be removed from the certificate effective the month following the month of expiration.

 

If the provider license expires during the certificate period, payment can only be up to the expiration date. Any care provided following expiration date cannot be paid.

 

If the provider is reinstated during the month of expiration, payment can be made for the entire month and eligibility for the family can be reinstated if the family is otherwise eligible. If the case closes prior to reinstatement, the caretaker must reapply.

 

If a child care provider’s license is suspended during the certificate period, CCAP will not make payment effective the date of suspension.

 

If a provider is issued and ‘Intent to Revoke’, CCAP can continue to make payment until the effective date of the revocation.

 

NOTE: Providers may appeal an ‘Intent to Revoke’. When a provider files an appeal, CCAP can continue to pay the provider during the course of the appeal. If the provider loses the appeal, all payments made during the appeal process will be considered overpayments and must be paid back to CCAP by the provider.